A provisional certificate, also known as an original certificate, is a document used for jobs, higher education, or other government work. You may not be admitted to a good college, institute, or organization without this certificate.
Therefore, you should obtain the original certificate from your school or college after the scheduled exam time. If you don’t have this certificate and want to obtain it, you can request it by writing an application to your college.
The college provides the original certificate upon your request. However, you must write the application in the correct format. If you find it difficult to write an application for the original certificate, there’s no need to worry anymore.
In this post, I am providing a format for the Mul Praman Patra Application, which can help you apply for the certificate. This format is valid in all places, i.e., schools, colleges, universities, etc.
Original Certificate Application Format
To,
The Principal
Name and Address of the School or College
Subject: Application for Original Certificate
Respected Sir/Madam,
With due respect, I would like to state that I ………………… have secured the first position in the Class 12 exam at your college with 72% marks. My admit card number is ………………… and my roll number is ………………. I now need to get admission to ……………………. College in Delhi, for which the original certificate is required. Until I submit this certificate to the college, I cannot secure admission.
Therefore, I kindly request you to provide me with the original certificate without any delay for the sake of my bright future. I will be forever grateful for this favor. Thank you!
Your obedient student,
Name: ………………….
Father’s Name: ………………….
Address: ………………….
Mobile Number: ………………….
Note: After writing the application for the original certificate, attach all necessary documents such as Aadhaar card, admit card, other college certificates, etc., so that the college can verify your identity and provide the certificate on time.
How to Write an Application for Original Certificate Sample
To,
The Principal,
Lakshmi Vidya Mandir College, Rampur, Siwan
Subject: Application for Obtaining Original Certificate
Respected Sir/Madam,
With due respect, I, Rakesh Gupta, am a student of the Intermediate batch 2020-22 at your college. I would like to inform you that during that time, I was unable to obtain my provisional certificate. I was informed by the college that the certificate would not be available for a few more months. Therefore, I am now requesting the provisional certificate through this application.
Hence, I kindly request you to grant me the original certificate so that I can use it for other purposes. I will always be grateful for your kindness. Thank you!
Your obedient student,
Name: Rakesh Gupta
Father’s Name: Hariram Gupta
Mobile Number: XXXXXXX582
Application for Obtaining Class 12 Original Certificate
To,
The Principal,
DPH College, Madhopur, Gopalganj
Subject: Application for Obtaining Original Certificate
Respected Sir/Madam,
With due respect, I, Pankaj Prajapati, was a regular student who passed Class 12 at your college. I took the Class 12 exam a year ago, in 2023, with roll number XXXXXX232 and registration number XXXXXXXXX5475. So far, I have received all my documents except the original certificate. I now urgently need the original certificate as it is required for applying for a government job.
Therefore, I kindly request you to provide me with the original certificate. I will always be grateful for your kindness. Thank you!
Your obedient student,
Name: Pankaj Prajapati
Father’s Name: Sohan Prajapati
Mobile Number: XXXXXXX024
Application for Original Certificate for Higher Education
To,
The Principal,
St. Xavier’s College, Patna
Subject: Application for Original Certificate for Admission
Respected Sir/Madam,
With due respect, I would like to state that I, Rahul Sharma, was a student of B.A. (English Honors) in your esteemed college during the session 2020-2023. I have successfully completed my graduation with an overall score of 75%. My roll number is XXXXXX123, and my registration number is XXXXXXXXX998.
I am writing to inform you that I have recently been offered admission to a Master’s program at Jawaharlal Nehru University, Delhi. To complete my admission process, I need to submit my original graduation certificate. Therefore, I request you to kindly issue me the original certificate at your earliest convenience.
I would be extremely grateful for your prompt assistance in this matter. Thank you!
Yours sincerely,
Rahul Sharma
Father’s Name: Mahesh Sharma
Address: 45, Civil Lines, Patna
Mobile Number: XXXXXXX678
Sample Application for Original Certificate for Job Application
To,
The Principal,
Modern Public School, Varanasi
Subject: Application for Issuance of Original Certificate
Respected Sir/Madam,
With due respect, I am writing to inform you that I, Priya Singh, was a student of your school in the 2022 academic year, having completed my Class 12 examinations with a score of 85%. My roll number is XXXXXX789, and my registration number is XXXXXXXXX1234.
I am currently in the process of applying for a job at a reputable firm, where I am required to submit my original school leaving certificate as part of the documentation. Unfortunately, I have not yet received this certificate.
I kindly request you to issue my original certificate at the earliest so that I can proceed with my job application process without any hindrance. Your prompt action in this regard would be greatly appreciated. Thank you!
Yours faithfully,
Priya Singh
Father’s Name: Anil Singh
Address: 12, Kashi Nagar, Varanasi
Mobile Number: XXXXXXX987
Frequently Asked Questions (FAQ) for Application for Original Certificate
Who is eligible to apply for the original certificate?
- Any student who has completed their course or program and has no outstanding dues is eligible to apply for the original certificate.
What documents are required to apply for the original certificate?
- The following documents are typically required:
- A completed application form for the original certificate.
- A copy of your final mark sheet or provisional certificate.
- A valid ID proof (such as a student ID, passport, or Aadhaar card).
- No dues certificate (if required by the institution).
- Fee receipt for the certificate application (if applicable).
How can I apply for the original certificate?
- You can usually apply for the original certificate by submitting a written application to the examination or administrative office of your institution. Some institutions may also offer online application options.
Is there a fee for obtaining the original certificate?
- Yes, many institutions charge a fee for issuing the original certificate. The amount may vary depending on the institution’s policy. Ensure you include the fee receipt with your application.
How long does it take to receive the original certificate?
- The time frame for receiving the original certificate can vary. It may take anywhere from a few weeks to several months, depending on the institution’s processing time. You can check with the institution for an estimated timeline.
Can someone else collect the original certificate on my behalf?
- Yes, you can authorize someone else to collect your certificate. They will need to carry an authorization letter from you, along with their own ID proof and a copy of your ID.
What should I do if there is an error on my original certificate?
- If you find any errors on your original certificate, you should immediately contact the examination office or registrar of your institution. You may need to submit a written request for correction, along with the original certificate and supporting documents.
Can I request my original certificate to be sent by post?
- Some institutions may offer the option to send the original certificate by post. If available, you will need to provide a written request and pay any applicable postal charges.
What if I lose my original certificate?
- If you lose your original certificate, you can apply for a duplicate certificate. This usually requires submitting an application, an affidavit or a police report, and paying the requisite fee.
What are the office hours for applying?
- Applications can typically be submitted during regular office hours, usually between 9:00 AM and 5:00 PM, Monday to Friday. Check with your institution for specific timings.
Is there a deadline for applying for the original certificate?
- There is usually no strict deadline for applying for the original certificate, but it’s recommended to apply as soon as you are eligible to avoid any delays.
Can I apply for the original certificate online?
- Some institutions may provide an online application process for obtaining the original certificate. You can check the institution’s website or contact the administrative office for details.
How will I know when my original certificate is ready for collection?
- The institution may notify you by email, SMS, or a notice on its website once your original certificate is ready for collection. You can also inquire directly with the administrative office.
What if my application for the original certificate is delayed?
- If there is a delay in processing your application, you should follow up with the institution’s administrative or examination office. Delays can occur due to incomplete applications, outstanding dues, or administrative backlogs.