When you need to collect your marksheet from your school, college, or university, you may be required to apply. It is important to know how to write an application for collecting a marksheet. In this post, we will provide you with a guide on how to write such an application, so that you can easily apply whenever needed.
The marksheet is a crucial document required for admission to colleges or applying for scholarships. When writing an application to collect your marksheet, you need to pay attention to certain details.
I will explain these in full and also provide some sample formats and examples to help you write your application effectively.
Let’s learn how to write an application for collecting a marksheet.
Marksheet Collection Application In English Format
Here is a format you can use to write an application for collecting a marksheet, which should apply to most schools, colleges, or universities.
To,
The Principal,
[School/College Name & Address]
Subject: Application for Collecting Marksheet
Respected Sir/Madam,
My name is [Your Name], and I am a student in class 12th at your esteemed institution. I completed my studies at your college in the year [Year], and I scored well in the exams. However, I have not yet received my 12th marksheet, which is necessary for me to secure admission to [Name of the Institution] for further studies. I visited the college two days ago, but the marksheet was not available at that time.
Therefore, I kindly request you to provide my marksheet by [Date], so that I can secure my admission within the stipulated time. I shall be ever grateful for your prompt assistance. Thank you!
Yours sincerely,
[Your Name]
Class: 12th
Roll Number: [Your Roll Number]
Application for Marksheet from School
To,
The Principal,
DPH School, Madhopur
Subject: Application for Collecting Marksheet from School
Respected Sir/Madam,
With due respect, I, Ankur Kumar, am a student of class 10 in your school. I appeared for the 10th board examination this year and secured 80% marks. The state government is offering ₹10,000 to students who score above 70%, and my name is on that list. However, to avail of this benefit, I need my marksheet, which I have not received yet.
Therefore, I request you to kindly provide me with my marksheet at the earliest, so that I can apply for the scholarship. I will be forever grateful to you for your assistance. Thank you!
Yours sincerely,
Ankur Kumar
Class: 10th
Roll Number: [Your Roll Number]
Note: After writing the application, be sure to attach a photocopy of your Aadhaar card, admit card, etc., so that your identity can be verified, and you can receive your marksheet as soon as possible.
Application for Collecting Marksheet from University
To,
The Registrar,
JP University, Chhapra, Bihar
Subject: Application for Collecting Marksheet
Respected Sir/Madam,
With due respect, I am Vivek Kumar, and I appeared for the B.Sc final year exam this year, in which I secured a first division. I wish to pursue a master’s degree from Delhi University, but I need my marksheet for admission, which I have not yet received. Upon inquiry at Delhi University, I was informed that the last date for admission is [Date].
Therefore, I kindly request you to provide my marksheet before the specified date, so that I can secure my admission. I shall remain ever grateful for your prompt assistance. Thank you!
Yours sincerely,
Vivek Kumar
Course: B.Sc
Mobile Number: XXXXXXXX35
Application for Collecting Duplicate Marksheet
To,
The Principal,
[School/College Name],
[Address of the School/College]
Subject: Application for Issuance of Duplicate Marksheet
Respected Sir/Madam,
I am [Your Name], a student of [Class/Year] at your institution. I appeared for the [Name of the Examination] in [Year] and received my marksheet. Unfortunately, I have misplaced the original marksheet and am unable to locate it despite my best efforts.
I request you to kindly issue a duplicate marksheet as I need it for [Reason, e.g., admission, job application]. I have attached a copy of the FIR reporting the loss of my original marksheet and a copy of my ID proof for your reference.
I would be grateful for your assistance in this matter and hope for a prompt response. Thank you!
Yours sincerely,
[Your Name]
Class/Year: [Your Class/Year]
Roll Number: [Your Roll Number]
Mobile Number: [Your Mobile Number]
Sample Application for Collecting Marksheet for Scholarship Application
To,
The Principal,
[School/College Name],
[Address of the School/College]
Subject: Request for Marksheet for Scholarship Application
Respected Sir/Madam,
I am [Your Name], a student of [Class/Year] at your esteemed institution. I recently completed my [Class/Year] examinations and achieved a commendable result. I am in the process of applying for a scholarship provided by [Scholarship Provider’s Name], which requires submission of my marksheet.
I have not yet received my marksheet, and the scholarship application deadline is approaching. Therefore, I kindly request you to issue my marksheet as soon as possible so that I can complete my scholarship application process.
I have attached a copy of the scholarship application form and other required documents for your reference. I would deeply appreciate your prompt assistance in this matter. Thank you!
Yours sincerely,
[Your Name]
Class/Year: [Your Class/Year]
Roll Number: [Your Roll Number]
Mobile Number: [Your Mobile Number]
Summary:
In this post, we have provided all the necessary information related to writing an application for collecting your marksheet. You can use these formats to apply at your school, college, university, or any institution. Remember to attach your marksheet application along with your Aadhaar card and other necessary documents to help the administration verify your identity. We hope this post will be helpful for you. If you have any further questions, feel free to ask us in the comments.
Frequently Asked Questions (FAQ) for Collecting Marksheet
Who is eligible to collect the marksheet?
- Any student who has successfully completed the course or examination and has cleared all dues is eligible to collect their marksheet.
What documents are required to collect the marksheet?
- A valid ID proof (student ID, passport, etc.).
- The original admit card or registration slip.
- Clearance or no dues certificate from the institution (if applicable).
- Authorization letter (if someone else is collecting on your behalf).
Can someone else collect the marksheet on my behalf?
- Yes, a designated person can collect your marksheet on your behalf. They must carry a signed authorization letter from you, along with their own ID proof.
Where can I collect my marksheet?
- Marksheet can be collected from the examination department or the administrative office of the institution during working hours.
What is the procedure to collect the marksheet?
- Visit the designated office during working hours.
- Submit the required documents.
- Verify your details with the concerned officer.
- Collect your marksheet after verification.
Is there any fee for collecting the marksheet?
- In most cases, there is no fee for collecting the first copy of your marksheet. However, if you are collecting a duplicate or additional copy, a nominal fee may apply.
What should I do if there is an error in my marksheet?
- If you notice any discrepancies or errors in your marksheet, immediately report it to the examination office. You may need to submit a written application to have the error corrected.
Can I request my marksheet to be sent by post?
- Some institutions may offer the option to send the marksheet by post. You will need to submit a written request and pay any applicable postal charges.
What are the office hours for collecting the marksheet?
- Typically, marksheets can be collected during regular office hours, which are usually between 9:00 AM and 5:00 PM, Monday to Friday. Check with your institution for specific timings.
How long will the institution keep the marksheet?
- Institutions usually retain marksheets for a specific period, often several years. However, it’s advisable to collect your marksheet as soon as possible.
Can I collect my marksheet if I have pending dues?
- No, you must clear all pending dues before you can collect your marksheet. Ensure you have no outstanding fees or charges.
What if I lose my marksheet?
- If you lose your marksheet, you can apply for a duplicate copy. The process typically involves submitting an application, along with an affidavit or police report, and paying the requisite fee.
How can I verify if my marksheet is ready for collection?
- You can check with the examination or administrative office of your institution, or look for announcements on the official website or notice board.
What is the deadline for collecting the marksheet?
- While there is usually no strict deadline, it is recommended to collect your marksheet as soon as it is available. Some institutions may have a time frame after which they charge a storage fee.
Can I collect the marksheet online?
- Some institutions may offer the option to download a digital version of the marksheet online. Check with your institution for availability.