A bank statement is one of the most important financial documents that helps you track all your transactions and maintain an overview of your account balance. Whether you need it for tax filing, proof of income, or auditing purposes, obtaining a bank statement is a simple process.
In this article, I’ll walk you through the process of writing an application for a bank statement, provide various sample templates, and cover some frequently asked questions about bank statements.
Why You May Need a Bank Statement
Bank statements are essential for both personal and business reasons. They provide a record of every transaction that occurs in your account over a specified period. This includes deposits, withdrawals, transfers, and any charges or fees applied to your account. You may require a bank statement for several reasons, such as:
- Tax filings and ITR (Income Tax Return) preparation
- Proof of income for visa or loan applications
- Financial audits or reconciliation
- Tracking and managing personal finances
- Documenting transactions for business purposes
Let’s dive into how to write a formal application for obtaining a bank statement.
Application for Bank Statement
Writing a formal request to the bank for a statement requires a concise and polite tone. Here’s a simple sample format:
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Application for Bank Statement
Dear Sir/Madam,
I am an account holder at your bank with the following details:
- Account Holder Name: [Your Name]
- Account Number: [Your Account Number]
- Branch Name: [Branch Name]
I kindly request you to issue my bank statement for the period from [Start Date] to [End Date]. I need this statement for [purpose, such as ITR filing, proof of income, etc.]. Please let me know if any further information is required.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Number]
Application for Bank Statement SBI
For customers of the State Bank of India (SBI), here’s a sample format you can use:
To,
The Branch Manager,
State Bank of India,
[Branch Address]
Subject: Request for Bank Statement
Dear Sir/Madam,
I am an account holder with SBI at the [Branch Name] branch, and my account number is [Your Account Number]. I request you to provide me with the bank statement for the period from [Start Date] to [End Date]. This statement is required for [purpose, e.g., income tax filing, visa application].
I would appreciate it if the statement could be sent to my registered email ID or made available for collection at the branch.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Your Contact Number]
Application for Bank Statement in Hindi
If you prefer to submit your application in Hindi, here is a format for writing a bank statement request:
प्रति,
शाखा प्रबंधक,
[बैंक का नाम],
[शाखा का पता]
विषय: बैंक स्टेटमेंट के लिए आवेदन
मान्यवर,
मैं [बैंक का नाम] में आपके [शाखा का नाम] शाखा का खाताधारक हूं। मेरा खाता संख्या [खाता संख्या] है। कृपया मुझे [आरंभ तिथि] से [समाप्ति तिथि] तक का बैंक स्टेटमेंट उपलब्ध कराने की कृपा करें। यह स्टेटमेंट मुझे [कारण, जैसे आयकर दाखिल करना] के लिए चाहिए।
आपका धन्यवाद।
सादर,
[आपका नाम]
[आपका संपर्क नंबर]
Application for Bank Statement of Current Account
For business or current account holders, you may require a slightly modified request. Here’s a sample:
To,
The Branch Manager,
[Bank Name],
[Branch Address]
Subject: Request for Current Account Bank Statement
Dear Sir/Madam,
I am the account holder of a current account with [Bank Name] at your [Branch Name] branch. My account number is [Your Account Number]. I kindly request you to provide me with the current account statement for the period from [Start Date] to [End Date]. This statement is required for [reason, such as tax filing, auditing].
Please notify me once the statement is ready or send it to my registered email address.
Thank you for your kind support.
Sincerely,
[Your Name]
[Your Contact Number]
Application for Bank Statement in Marathi
If Marathi is your preferred language, here’s a format for a bank statement request in Marathi:
प्रति,
शाखा व्यवस्थापक,
[बँकेचे नाव],
[शाखेचा पत्ता]
विषय: बँक स्टेटमेंटसाठी अर्ज
महोदय/महोदया,
मी तुमच्या [शाखा नाव] शाखेचा खातेदार आहे. माझा खाता क्रमांक [तुमचा खाता क्रमांक] आहे. कृपया मला [प्रारंभ तारीख] पासून [समाप्ती तारीख] पर्यंतचा बँक स्टेटमेंट पुरवावा.
तुमची मदत कौतुकास्पद आहे.
आपला विश्वासू,
[तुमचे नाव]
[तुमचा संपर्क क्रमांक]
Application for Bank Statement PNB
For customers of Punjab National Bank (PNB), here’s a sample application for requesting a bank statement:
To,
The Manager,
Punjab National Bank,
[Branch Address]
Subject: Application for Bank Statement
Dear Sir/Madam,
I am an account holder at your [Branch Name] branch, and my account number is [Your Account Number]. I am writing to request my bank statement for the period from [Start Date] to [End Date].
Please send the statement to my registered email address or notify me once it is ready for collection.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Number]
Application for Bank Statement to Branch Manager
Here’s a simple template to request a bank statement from the branch manager:
To,
The Branch Manager,
[Bank Name],
[Branch Address]
Subject: Request for Bank Statement
Dear Sir/Madam,
I kindly request you to provide me with the bank statement for my account number [Your Account Number] for the period from [Start Date] to [End Date].
I need this statement for [purpose, such as tax filing or loan application]. Please send the statement to my registered email address or let me know when it is ready for collection.
Thank you for your support.
Sincerely,
[Your Name]
[Your Contact Number]
Application for Bank Statement for ITR
Bank statements are critical for income tax returns (ITR) as they provide a clear record of financial transactions. Here’s a sample request for a statement specifically for ITR purposes:
To,
The Branch Manager,
[Bank Name],
[Branch Address]
Subject: Request for Bank Statement for ITR Filing
Dear Sir/Madam,
I am writing to request my bank statement for the period from [Start Date] to [End Date] to assist in filing my Income Tax Return (ITR). Below are the details of my account:
- Account Holder Name: [Your Name]
- Account Number: [Your Account Number]
- Branch Name: [Branch Name]
Kindly issue the statement and send it to my registered email address or notify me when it is ready for collection.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Number]
How to Write an Application for a Bank Statement
Writing an application for a bank statement is straightforward. Here are the steps to ensure your request is processed quickly:
- Address the Manager: Always address the letter to the branch manager of your bank.
- State the Purpose: Mention why you need the bank statement (e.g., for ITR, proof of income, etc.).
- Specify the Period: Mention the date range for which you need the statement.
- Account Details: Provide your account number, name, and branch name for reference.
- Polite Closing: Always end your letter politely, thanking the manager for their assistance.
What is a Current Account Statement?
A current account statement provides an overview of all transactions (deposits, withdrawals, etc.) in a business or current account.
Unlike savings accounts, current accounts are primarily used by businesses for frequent transactions, and statements are often needed for financial reviews or audits.
How to Apply for a Bank Statement Online
Many banks now offer the option to request bank statements online. Here’s how you can do it:
- Log in to Internet Banking: Use your bank’s online banking portal or app.
- Find the Statement Request Option: Navigate to the “Statements” or “Accounts” section.
- Choose the Period: Select the date range for which you need the statement.
- Download or Email: You can download the statement directly or request it to be sent to your registered email.
How Do I Request a Bank Statement Online?
If you’re not familiar with the online process, most banks offer a step-by-step guide on their websites. You can also contact customer service for help in requesting your statement online.
What is a Bank Statement of Account?
A bank statement of account is a detailed report provided by a bank that outlines all the transactions in an account over a specific period. It serves as proof of financial activity and is essential for tax filings, visa applications, loan approvals, and personal financial management.
Can I Get My Bank Statement Online?
Yes, most banks provide the option to download or request your bank statement online through their internet banking services. You can also receive it via email if your bank offers this feature.
Components of a Proper Application
To ensure that your application for a bank statement is processed quickly and without issues, ensure the following components are included:
- Clear subject line: “Request for Bank Statement”
- Account details: Your full name, account number, and branch
- Period: The specific time frame for which you need the statement
- Purpose: Why you need the statement (optional)
- Polite closing: A courteous tone, thanking the bank for its assistance
Structuring the Proper Application Effectively
A well-structured application increases the chances of timely processing. Here’s a quick guide:
- Start with a polite greeting: Always address the manager respectfully.
- Get to the point: State your request clearly in the first paragraph.
- Provide necessary details: Include your account information and the period for which you need the statement.
- End politely: Express gratitude for their assistance and request timely action.
FAQs
How long does it take to get a bank statement?
The time frame varies by bank, but it typically takes 1-3 business days for the bank to process and issue a statement.
Can I get my bank statement in person?
Yes, you can visit your bank branch to request a physical copy of your bank statement.
Is there a fee for obtaining a bank statement?
Some banks may charge a small fee for issuing physical copies of bank statements, especially for older periods.
Can I get a bank statement for a specific period?
Yes, most banks allow you to request a statement for any specific time range.
Is it safe to receive a bank statement via email?
Yes, as long as it is sent to your registered email address. Always ensure your email is updated with your bank.